Operations Assistant
Job overview
As an Operations Assistant (0.8-1 FTE ) at Keiron, you will work alongside a talented team of professionals, playing a critical role in supporting the team’s day-to-day operations. You will provide administrative and operational support to the procurement, logistics, and finance functions. The role focuses on ensuring the accurate and timely processing of purchase orders, goods receipts, inventory transactions, and supplier invoices.
The Operations Assistant works closely with internal departments, suppliers, and logistics partners to support the smooth flow of materials and information throughout the organization. This position is ideal for a detail-oriented professional who enjoys coordinating administrative processes and contributing to efficient business operations.
Key Responsibilities
Procurement Administration:
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Create and maintain purchase orders in the ERP system.
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Follow up on purchase order confirmations and delivery schedules.
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Support supplier communication regarding orders, deliveries, and documentation.
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Assist in obtaining supplier quotations and collecting pricing information.
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Register and process incoming materials and goods receipts.
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Verify delivery notes against purchase orders.
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Support inventory administration and stock accuracy.
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Monitor inventory levels and report shortages or discrepancies.
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Assist with coordinating shipments and deliveries with logistics providers.
Logistics & Inventory Support:
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Register and process incoming materials and goods receipts.
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Verify delivery notes against purchase orders.
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Support inventory administration and stock accuracy.
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Monitor inventory levels and report shortages or discrepancies.
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Assist with coordinating shipments and deliveries with logistics providers.
Invoice Administration:
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Process and record supplier invoices.
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Match invoices with purchase orders and goods receipts.
Operational Administration:
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Maintain accurate operational data and records in company systems.
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Prepare basic reports on purchasing, inventory, and logistics activities.
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Support document management and filing activities.
General Support:
- Provide administrative support to the Operations, Procurement, and Logistics teams.
- Coordinate communication between internal stakeholders and external suppliers.
- Assist with scheduling meetings and tracking action items.
- Support day-to-day operational activities as required.
What You’ll Bring
- MBO+, Logistics, Supply Chain Management, or a related field.
- Experience in an administrative, operations support, procurement, or logistics environment is preferred.
- Experience with ERP systems is an advantage, such as Oracle NetSuite.
- Proficiency in Microsoft Office, particularly Excel.
- Strong administrative and organizational skills.
- Excellent attention to detail and accuracy.
- Good communication skills in English, both written and spoken.
- Team-oriented and service-minded attitude.
- Proactive and reliable work approach.
Bonus Qualifications:
- Experience within a dynamic and fast-growing organization.
Our mission: Why compromise?
Our mission is to achieve a zero-defect assembly line with unmatched efficiency, transforming electronics manufacturing through LIFT technology. By eliminating the limitations of traditional stencil and jet printing, we provide a fully digital, contactless, and high-precision solution that enhances quality, speed, and reliability.
Grow together with Keiron
We’re passionate about transforming industries with cutting-edge laser technology and are always looking for talented individuals to help us achieve our vision. Explore our exciting career opportunities and discover how you can contribute to the future of advanced manufacturing with us!What We Offer
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0.8-1 FTE Operations Assistant position in a dynamic and engaging environment
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A competitive salary
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Access to cutting-edge technology and research.
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Professional development and continuous learning opportunities.
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A supportive, team-focused environment with room to grow your career.
What you'll gain as a new team member
Joining Keiron means becoming part of something bigger. You’ll work alongside some of the brightest minds in the industry, tackling challenges that will shape the future. Here’s what’s in it for you:
An Unmatched Learning Experience: Keiron provides the tools, training, and mentorship you need to excel. You’ll be surrounded by cutting-edge technology and have access to a network of industry leaders.
Career Development Opportunities: We’re committed to your growth. Whether you’re looking to deepen your expertise or move into leadership, Keiron offers career paths that align with your ambitions.
Work-Life Balance That Works: At Keiron, we understand the importance of balance. Our “Pleasure and Performance” philosophy means we encourage a healthy work-life balance, ensuring you’re energized and passionate about your work.
How to apply
If you are a highly motivated and innovative researcher with a passion for advancing laser-based materials processing, we encourage you to apply for this position. Please submit your resume, cover letter to jobs@keirontechnologies.com.
We are an equal opportunity employer, and we enthusiastically invite candidates from diverse backgrounds and experiences to join our team and contribute to the future.